There’s a couple of types of cards you* can add in Spend Management: Employee or Utility cards. An employee card isn’t linked to a specific use and carries the employee’s/business name. Whereas a utility card is labelled with a customizable purpose. Below is a breakdown of important details to help you decide what works best for your business.

Employee cards

• The business’s and employee names are printed on the card.
• Can be ordered for anyone employed by the business. This includes owners, administrators, department leaders, and employees.
• No specific purpose is associated with the card’s use.

Example: Company ABC orders an employee card for John Doe. So, the embossing would read: Company ABC John Doe.

Utility cards

• The business’s name and purpose** are printed on the card.
  • These cards have a generic or non-specific embossing name.
  • Cards cannot have a person's name on them. When a utility card is ordered with a name, it may be rejected.
• Business owners can’t order utility cards for themselves. They’re meant only for employees, department leaders, and administrators.
• The purpose can’t be changed once the card is ordered. If changes are needed, the utility card needs to be cancelled, and a new one ordered with a new purpose.

Example: Company ABC orders a utility card with the purpose of “Marketing” So, the embossing on the card would read: Company ABC Marketing.

More information

Learn more by visiting our Spend Management page.

*You need to be a business owner, administrator or department leader with full access to manage Spend Management users.

** There is systematic screening for inappropriate language. If a word doesn’t pass the screening, you’ll be prompted to change it.