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Commonly Used Forms

Bondholder Information

Following is a list of forms that are used to make changes to your account, process your bond and request information. Click on the form name for definition, instructions and to print or download.

Note: In order to view, print or download this form and instructions you need Adobe's Acrobat Reader. If you don't have Acrobat Reader, you may download it free of charge from the Adobe Web site.

Available Forms

Address Change Form
Bond Power
Declaration of Loss
Notification of Lost Security
SSN or TIN Correction
Structured Remittance Information Request
W-9 Form

Address Change Instructions

The following are U.S. Bank Global Corporate Trust Services address change requirements that vary depending upon the type of registration and the situation that leads to change of address.

Submitting the address change requirements provided in the chart below does not effect a change in ownership. If you are requesting a change of address in connection with the transfer or redemption of a bond, please select the link below to refer to the Transfer and Redemption Requirements chart.

To determine the required documentation to change your address, refer to the address change requirements chart below and perform the following steps:
  1. Locate your registration or situation in the Address Change Requirements Chart below.
  2. After you have determined your address change situation or type, select the appropriate link. The definition for the type you selected and U.S. Bank's address change requirements are outlined.
  3. Requirements may be mailed to the address below.

    U.S. Bank Global Corporate Trust Services
    Attn: Bondholder Processing - EP-MN-WS2N
    111 Fillmore Avenue East
    St. Paul, MN 55107-2292

  4. At a minimum, a completed address change form or letter of instruction is required for all types of address changes. The address change form is helpful to ensure U.S. Bank Global Corporate Trust Services has enough information to locate and change your address on the holdings you request.
View or print/download an address change form

Address Change Requirements Chart

Select a type of address change from the list below to view the specific requirements.

Type of Address Change
Individual
Joint Tenancy
Custodial Accounts
Trust Account
Partnership and Corporation

If you need further assistance on address change requirements, you may contact Bondholder Services.

Email Bondholder Services

Bondholder Services Mailing Address

Bondholder Services Telephone Number, Hours of Business, and Fax Number

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Bond Power

The registered holder, entity, or court appointed representative must endorse a bond presented for transfer. Registered holders can sign either the back of the bond or a separate bond power. More than one bond power can be used if there are several signers. A bond power will always override an endorsement noted on the back of the bond.

USE A BOND POWER WHEN:

  1. The registered holder signed the bond in the wrong place.
  2. Joint tenants own the bond and one of the owners has not signed.
  3. The registered holder printed their name on the back of the bond.

There should be no erasures or alterations on the bond or bond power. If a bond or bond power has been altered or erased, the holder must complete a new bond power. In the case of a bank or brokerage firm, a Medallion Signature Guarantee affixed to the altered area serves as an erasure guarantee.

A bond power with just the authorized signature and a Medallion Signature Guarantee is acceptable and preferable.

However, if the customer prefers to complete each line of the bond power, the new holder's complete name and address should be entered on the first lines of the form. The portion of the bond power which appoints an attorney, should name U.S. Bank National Association or be left blank.

View or print/download a Bond Power Form

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Declaration of Loss

A Declaration of Loss Form is used to claim funds for an aged check due for escheatment to the state if the bondholder is no longer in possession of the check. Please read the following information regarding U.S. Bank Global Corporate Trust Services process for notifying holders of uncashed checks and other unclaimed property.

Funds become unclaimed property when bondholders do not present their certificates for maturity or call payments or if they do not cash an interest or principal check. U.S. Bank Global Corporate Trust Services holds unclaimed funds for a certain period of time and then either escheats the money to the state or reverts the funds back to the obligor. State laws determine the amount of time U.S. Bank Global Corporate Trust Services can hold funds for the bondholder prior to escheatment to the state.

U.S. Bank Global Corporate Trust Services notifies owners that unclaimed property may be subject to escheat by mailing a written notice to the last known address of record for the property owners. If an eligible bond payment is not presented to U.S. Bank Global Corporate Trust Services by the deadline referenced in the letter, the funds will be either turned over to the appropriate state or reverted to the obligor.

If you received notice regarding an unclaimed bond maturity or call payment, you must present the original bond and completed W-9 form to U.S. Bank Global Corporate Trust Services. If the bond has been lost or stolen, you may obtain payment by completing a bond of indemnity. For more information on a bond of indemnity and to initiate this process, click on the Lost Bond Information link below. If the owner of the bond is deceased, please click on the link below to refer to the Transfer and Redemption Requirements for additional documentation needed to receive payment.

If you received notice regarding an outstanding check on which you are payee, you must present the original check to U.S. Bank Global Corporate Trust Services to receive payment. If you are no longer in possession of the original check, you must complete a Declaration of Loss. Following are instructions for completing this form:

  1. Read all sections of the form prior to completion.
  2. After item number one, insert the check number, date issued, amount and to whom the check was payable.
  3. In item four, check the applicable reason why the check cannot be presented to U.S. Bank Global Corporate Trust Services.
  4. Sign the form before a notary.
  5. If the signer is a personal representative, enter the signer's title.
  6. Include the social security number (SSN) or tax identification number (TIN) for the person the check was made payable to.
  7. Include your daytime telephone number and complete address.
  8. Complete a W-9 Form.
Mail the Declaration of Loss and W-9 Forms to:

U.S. Bank Global Corporate Trust Services
Attn: Unclaimed Property - EP-MN-WS1P
60 Livingston Avenue
St. Paul, MN 55107-2292

If the payee of the check is deceased, please click on the link below to refer to the Transfer and Redemption Requirements for additional documentation needed to receive payment. If you need a duplicate copy of the forms discussed above, click on the respective links below.

View Lost Bond Information
View or print/download a Declaration of Loss Form
View a W-9 Form

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Notification of Lost Securities

Bonds and coupons that have been lost or stolen can be replaced through a Bond of Indemnity (BOI) process. This process requires specific documents, the payment of a surety fee (to the insurance company) and a processing fee based upon the face amount of the certificate. In order to report a lost bond/coupon, please complete a Notification of Lost Securities Form. You may download or print a copy of this form by clicking on the link below.

Completed Notification forms can be mailed to:

U.S. Bank Global Corporate Trust Services
Attn: Non-Routine, BOI - EP-MN-WS2N
60 Livingston Avenue
St. Paul, MN 55107-2292

The completed form may also be faxed to: 651-466-5400

Upon receipt of this form, U.S. Bank will place a stop on your security and send you information concerning the replacement process and fees involved. For your protection, U.S. Bank does not accept notification of lost securities over the telephone.

View or print/download a Notification of Lost Securities Form

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Social Security Number (SSN) or
Taxpayer Identification Number (TIN) Correction

This form is used to make corrections to your SSN or TIN. In order to process your request, U.S. Bank also requires a completed W-9 Form signed by the registered holder and dated.
View or print/download a SSN or TIN Correction Form
To obtain a W-9 Form and instructions for completion, you may select the link below to go to: www.irs.gov/formspubs/lists/0,,id=97817,00.html
Once on the page, use the scroll box to locate:
Form W-9 Request for Taxpayer Identification Number for the W-9 Form and Inst W-9 Instructions for the Requestor of Form W-9 to obtain completion instructions.

In order to view, print or download this form and instructions, you need Adobe's Acrobat Reader. If you don't have Acrobat Reader, you may download it free of charge from the Adobe Web site.

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Structured Remittance Information Request Form

This form is used for investors and traders to fax requests to Bondholder Services for structured remittance statement information. Please be advised that remittance information is available on our Trust Investor Reporting(TIR) web-site at www.usbank.com/abs. Prior to faxing a request to Bondholder Services, you may want to verify if the information you need is available online.

View or print/download a Structured Remittance Information Request Form.

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W-9 Form

This form certifies the Social Security Number (SSN) of the registered bondholder. The person completing a W-9 Form should include their SSN, name, and signature. The form must also be dated. For custodial accounts, the W-9 Form should include signature and title of the custodian but list the SSN of the minor.

To obtain a W-9 Form and instructions for completion, you may select the link below to go to: www.irs.gov/formspubs/lists/0,,id=97817,00.html

Once on the page, use the scroll box to locate: Form W-9 Request for Taxpayer Identification Number and follow the completion instructions listed on the form.

In order to view, print or download this form and instructions, you need Adobe's Acrobat Reader. If you don't have Acrobat Reader, you may download it free of charge from the Adobe Web site

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